Receptionist

Recruiter
Location
London
Salary
20000-25000 per annum
Posted
14 Nov 2017
Closes
09 Jan 2018
Ref
39038
Job Function
Administration
Job position
Assistant
Contract Type
Permanent
Hours
Full Time

About this role

 

An Award winning architect practice, known for their work across education, residential, mixed use and public realm is looking to hire a Receptionist with proven ability to adapt.

Key responsibilities

  • Answer phone calls using professional manner and relaying messages.
  • Maintaining two meeting room calendars
  • Provide support to all staff, obtaining samples and technical information
  • Typing assistance through the day
  • Provide support to all staff, obtaining samples and technical information
  • Catalogue and maintain the library of books and magazines.
  • Keeping typed office records up to date regularly
  • Update and maintain all staff contact details
  • Maintain client/ consultant list and project lists
  • Maintain and update project in numbers and staff CV’s
  • Setup for meet and greet
  • Organise refreshments, lunches and breakfasts for staff
  • Purchase, receive and store the office supplies
  • Coordinate outgoing mail, banking and post office duties
  • Arrange taxis and outgoing couriers
  • Tidy/organise office areas including kitchen and meeting rooms

Skills and Experience

  • Highly IT literate, touch typing preferred
  • Prior Knowledge of InDesign and an eye for graphic presentations would be an advantage
  • Pro-active, responsive, punctual, approachable
  • Initiative, able to prioritise and work under pressure and with little supervision
  • Problem solving ability
  • Integrity and reliability
  • Attention to detail and high level of accuracy
  • Able to adapt to variations in workflow
  • Positive attitude

This is a great opportunity to join a diverse team and to be part of a practice who lead on design.

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