Studio Office Administrator

25000-26000 per annum
09 Apr 2018
04 Jun 2018
Job Function
Contract Type
Full Time

Studio & Office Administrator required to join an exciting and friendly team of a global organisation within architecture. Interior design and workplace strategy. The Studio & Office Administrator will be responsible for the smooth running of the London office and will report to both the Principal and the Managing Director of the London Office.

Key responsibilities

  • Greeting visitors, making refreshments, signing for deliveries, taking calls and passing on messages
  • Controls laptop/camera distribution
  • Dealing with post & courier requests
  • Ordering office supplies and stationery
  • Maintenance of photocopiers/printers i.e. dealing with engineers and checking consumables
  • Dealing with engineers when problems occur
  • Managing office move and limiting business interruption
  • Controlling the petty cash
  • Keeping holiday & sickness records
  • Liaising with the mobile phone company when problems occur and ordering new devices when necessary
  • Filling in Credit card, Travel and Anti-Bribery trackers
  • Liaising with accounts department, processing expenses & sending the invoices
  • Organising office team activities (ie staff summer party etc)
  • Providing starter packs to new starters, inc organizing PC and IT, phone, desk, and keys
  • Booking travel & restaurants
  • Circulating birthday cards for staff birthdays
  • Ordering gifts for staff/clients on ad hoc basis
  • Liaising with visiting staff members and helping schedule their time here
  • Booking in & coordinating staff training & reviews annually
  • Assisting diary co-ordination

Skills and Experience

  • Excellent Organisational skills
  • Strong communication skills
  • Attention to detail
  • At least 1 year of office experience
  • Great team player
  • Proactive & confident approach
  • 3 A-Levels or Equivalent qualifications

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