Project Assistant and Document Controller

26000-32000 per annum
13 Apr 2018
08 Jun 2018
Job Function
Contract Type
Full Time

Award winning architects practice seek an experienced document controller to support the projects of its’ three design studios. Based in East London, you will be responsible for helping to ensure the smooth running of workflow between offices, whilst adhering to practice protocols.

Key responsibilities

Project Work

  • Receiving and logging incoming drawings and consultants’ reports
  • Colour and label sketches and drawings using Photoshop
  • Arranging 2i design reviews
  • Create documents and reports in InDesign
  • Manage and coordinate drawing issue protocols
  • Ensuring proper storage and retrieval of filing
  • Coordinating information of projects via extranets and CDE
  • Maintain current project data and records
  • Updating project and contact databases
  • Manage and coordinate drawing issue protocols
  • General typing and minute taking
  • Organising project meetings, room bookings and travel coordination
  • Arrange 2i Design reviews
  • Technical and legal research for the team


  • Coordinate studio meetings, events and manage the studio environment
  • Studio inductions for new staff
  • Preparation of bids and tender submissions
  • Ad hoc duties, including cover of reception, as required.


  • Advanced InDesign and Photoshop skills and demonstrable high level of graphic expertise
  • Knowledge of Newforma, Revit, extranets and CDEs an advantage
  • Excellent presentation skills, design eye and attention to detail
  • Good knowledge of Microsoft Office
  • Remaining calm under pressure and adhering to tight deadlines

A great varied role for a highly skilled multi tasker.



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