Project Support Administrator

Recruiter
Bespoke
Location
Basingstoke
Salary
25000-28000 per annum
Posted
08 Oct 2018
Closes
03 Dec 2018
Ref
43835
Job Function
Administration
Contract Type
Permanent
Hours
Full Time

An expanding architectural practice are looking for an enthusiastic and organised project support administrator to join their Basingstoke practice. You will be working with a team of 10-12 architects, providing support for all office procedures, including marketing and diary management for the team leader.

Key Responsibilities

Team and Director Support:

  • Management of director's diary.
  • Team administration support.

Consultants and Contractors:

  • Co-ordination of list of consultants / contractors to contact.
  • Creation of invitations to tender / quote and co-ordination of sending out to consultants / contractors.
  • Co-ordination of meetings / interviews with potential contractors.

Architectural documents:

  • Proofreading.
  • Setting up and co-ordination of InDesign documents.
  • Updating of links and checking for graphical errors.

Marketing Activities:

  • Collating of marketing collateral in line with all project updates.
  • Ensuring marketing server is up-to-date with the most recent version of CGIs, drawings, sketches, etc.
  • Editing drawings to be appropriate for publishing (i.e. removing file information).
  • Creating and maintaining documents for preempting the use in bids or general ACG information.
  • Assisting in newsletters / project update information, either internal or external, with ACG’s current research.
  • Adding any external project deadlines to event calendar.
  • Updating CRM with potential contacts found on LinkedIn.
  • Inputting information about contacts – meetings, change in job role, etc.
  • Scheduling of tweets, LinkedIn and Instagram posts weekly – each project to have one post a week.
  • Linking with / following different people of interest in the sector.
  • Posting updates on internal social media (Slack/Yammer).
  • Compiling of bid documents, researching previous ACG projects or other information as required.
  • Setting up of screen presentations as per requirements for meetings, using knowledge of current, relevant projects.

General:

  • Checking door / window schedules against plans to ensure accuracy.
  • Taking meeting notes and typing up for circulation.
  • Setting up and updating of planning conditions trackers.
  • Setting up project directories and adding all consultants / contractors to the address book.
  • Adding new consultants to the approved consultants list.

Skills and Experience

  • Previous experience working in a similar role.
  • Educated to degree standard, or equivalent.
  • Enthusiastic and proactive attitude.
  • Great verbal and written communication skills.
  • Ability to multi-task, with good time management and attention to detail.
  • Good understanding of social media and marketing processes.

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