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Office Coordinator

Employer
Bespoke
Location
London
Salary
21000-25000 per annum
Closing date
28 Mar 2019

View more

Contract Type
Temporary / Contract
Hours
Full Time
Job Function
Administration

Office coordinator required for an AJ100-listed architectural and design practice. This role is based at their east London studio and you will be responsible for being the first point of contact and provide a warm welcome for visitors. You will ensure the smooth running of front of house, providing a high level of service internally and externally in addition to providing day-to-day PA support to the associate directors.

Key Responsibilities

Reception

  • Answering the phone taking accurate messages as required.
  • Greeting visitors - including clients, consultants, suppliers and deliveries.
  • Booking couriers.
  • Accepting and distributing deliveries.
  • Maintaining the office diary.
  • Preparing refreshments for internal and external meetings.
  • Ordering office supplies.
  • Managing office magazine and online subscriptions.
  • Opening and franking post.
  • Reconciling petty cash and credit cards.

Office Administration

  • Keeping the office tidy.
  • General filing and archiving.
  • Assisting HR with recruitment reply letters.
  • Organising regular staff events.
  • Posting supplier cheques.
  • Arranging staff CPDs.
  • Organising staff gifts and cards.

Admin Support to Associate Directors

  • Organising and maintaining diaries and making appointments.
  • Arranging travel and accommodation.
  • Liaising with clients / suppliers.
  • Project document control including uploading and downloading project documents, recording, filing (documents and emails).
  • Providing assistance for client presentations using Adobe Indesign.
  • Document production including copying / collating / binding and organising off-site printing.
  • Typing up letters and minutes according to practice standards.

Skills and Experience

  • Outgoing, lively and engaging personality.
  • Can-do attitude.
  • Excellent telephone manner.
  • Good communication skills.
  • Experience with Mac (preferable though not essential), Microsoft Office, Adobe Indesign.
  • Organised and able to multi-task effectively.
  • Works well with others.
  • Highly professional.
  • Remains calm under pressure.
  • Strong team player, with collaborative working style.
  • Well presented, smart appearance.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy.

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