Team Secretary

An architecture and design practice with an international reputation for architecture and an award-winning portfolio, seeks a team secretary to joins its south-west London studio. The ideal candidate will be eager to learn and have an interest in architecture and design.

Key Responsibilities

• Answering the phone, taking accurate messages as required,
• Booking couriers.
• Maintaining meeting room dairies.
• Preparing refreshments for internal and external meetings.
• Ordering office supplies.
• General typing and proofing.
• General administration including archiving, ordering. collating drawings.
• Assisting support team with ad hoc tasks.
• Ensuring all IT equipment is fully functioning and liaise with contractors for repairs.
• Providing assistance for client presentations using Adobe InDesign.
• Typing up letters and minutes according to practice standards.

Skills and Experience

• Outgoing, lively and engaging personality.
• Can-do attitude.
• Excellent telephone manner.
• Good communication skills.
• Experience with Microsoft Office and Adobe InDesign.
• Organised and able to multi-task effectively.
• Works well with others.
• Well presented, smart appearance.

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