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Operations Manager

Employer
Bespoke
Location
London
Salary
40000 - 50000 per annum
Closing date
13 May 2019

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Contract Type
Permanent
Hours
Full Time
Job Function
Administration

A highly reputable architecture practice based in north London is seeking a a confident and self-motivated operations manager. You will be responsible for all HR, financial and day-to-day operations of the practice, expected to take the lead in a broad range of duties. You will be be comfortable with juggling multiple projects at a time, confident with numbers and possess an eye for detail.

Key Responsibilities

  • Support the director and associates to develop and deliver future business plan.
  • Carry out project reporting and financial analysis.
  • Present reports and explain them in an accessible manner.
  • Work with the architectural team to monitor job and project financial progress.
  • Manage book keeper and ensure all accounts records are accurate.
  • Manage payroll, pension scheme, cash flow forecast and monthly updates.
  • Monitor annual dept. and salary budgets and advise on future adjustments.
  • Ensure the practice’s outgoings are economical and seek quotations.
  • Working with project leads, manage client accounting with regards to invoicing, monitoring payments and chasing debtors.
  • Manage all HR issues and ensure company policies comply with current HR laws.
  • Manage recruitment, carry out new starter inductions, draw up contracts.
  • Manage staff appraisals, performance management and salary reviews.
  • Lead and participate in monthly management and finance meetings.
  • Directly line manage the part time office administrator.
  • Assist with managing the ISO 9001 accreditation.
  • Maintain compliance, implement changes and manage the external audit process.
  • Manage the practices IT and software systems and act as the main point of contact for the IT consultant and other software support companies.
  • Accountable for all general administrative and facilities management.

Skills and Experience

  • Previous experience in operations manager role.
  • Experience managing HR, people and business finances.
  • Excellent communication and interpersonal skills, with ability to use initiative and build strong relationships.
  • Report writing skills and experience in delivering presentations.
  • Flexible and pro-active attitude with the ability to work well under pressure.
  • Proficient in MS Office and Outlook.
  • A genuine interest in architecture and the built environment.

Bespoke Careers is acting as an Employment Agency in relation to this vacancy and is an Equal Opportunities Employer. By applying to this role you agree to our Privacy Policy

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