HR Coordinator

This high-profile AJ100 architectural practice is based in buzzy east London; with an expanding portfolio of work across a range of sectors including offices, residential, retail, hotels, schools and master planning they are now seeking an HR assistant/coordinator to join their HR team.

Key Responsibilities

• Be the first point of contact for all HR related queries.
• Management of the applicant tracking system.
• Liaison with hiring managers.
• Liaison with agency contacts.
• CVs screening and shortlisting.
• Arranging interviews.
• Maintaining project resourcing schedule.
• Organising and overseeing the induction process, ensuring new employees are trained in the use of HRMS.
• Conduct exit interviews under supervision of HRD.
• Coordinating work experience diaries.
• Coordinating career development process and open mic sessions.
• Liaising with training providers to book learning events.
• Record training attendance on HRMS (PeopleHR).
• Prepare monthly payroll documents for processing (starters, leavers, change in working hours etc).
• Employee paperwork, issue pay slips, P45, P60s.
• Support the annual salary and bonus cycle by preparing confirmation letters.
• Maintain HRMS (PeopleHR) with employee life cycle updates (starters/leavers/compensation changes etc).
• Prepare contracts & offer letters.
• Monitor overtime, holiday and sickness absence.
• Coordinate end of probation period reviews & prepare associated correspondence.
• Maintain personnel files.
• Record ARB/RIBA renewals.
• Update intranet with new HR info re starters/ leavers/HR employment resources.
• Work with HRD to collect and maintain key HR metrics on a quarterly basis.
• Archive in accordance with GDPR requirements.
• Maintain the HR handbook.
• Support the visa application process.

Skills & Experience

• Highly organised, with the ability to multi-task and prioritise.
• Excellent communications skills – both verbal and written.
• Excellent attention to detail.
• Confident & resilient.
• Approachable manner.
• Able to exercise good judgement.
• Handle sensitive and confidential information. Good initiative and able to work under own direction.Knowledge of HRMS (PeopleHR) and using an applicant tracking system desirable.
• Maintain HR and industry knowledge by attending HR events and legal seminars.

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