French speaking PA Project Administrator

An award-winning international architectural practice headquartered in the City of London, is looking for a French speaking PA/Project Administrator to be responsible for the day-to-day administration for a Partner and a group of architectural projects and teams.

Key responsibilities

• Being the point of contact for clients and project related calls, and the “go to” person in the team
• Being aware of project life-cycle, programme, deadlines and construction stages of work.
• Ensure smooth communication between the UK and French stakeholders
• Translation of documentation and emails from French to English and English to French
• Newforma electronic filing of project emails; updating of essential documents and general housekeeping
• Assist in the issue of Architect’s Instructions, Requests for Information and other contract
• Provide general administrative support i.e; responding to emails and invitations to events
• Coordinate client meetings, design team and other project related meetings on behalf of the project team and tasks associated with this
• Coordinate site visits for clients/contractors
• Arrange/coordinate tours
• Coordination of any reports (agenda items, minutes, presentations or bids)
• Booking WebEx conference calls/meeting with clients/consultants
• Coordinate travel: trains, flights, taxis. Research travel options

Skills and Experience

• Good organisational skills
• An understanding of project construction phases and lifecycle
• Excellent attention to detail
• Excellent verbal and written skills
• Ability to manage conflicting priorities
• Positive approach and “can do” attitude
• Collaborative working style
• Discrete
• Resilient
• French Mother Tongue or fully bilingual in French and English
• Microsoft Office Suite,
• Newforma Project File Management and knowledge of Deltek Vision an advantage

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