Finance and Studio Administrator for London Architects

Supporting the Operations Manager and working out of a fantastic modern studio in East London you will be responsible for:

FINANCE

• To post all invoices and payments
• To reconcile monthly Creditor Statements and deal with Creditor queries
• To process cheque /BACS payments for both Supplier and Staff Ledgers
• Ensure compliance with proper order / invoice authorisation procedures
• Petty Cash
• Bank lodgements
• Monthly bank reconciliations

STUDIO

• To provide secretarial and administrative support to the Directors and staff including:
• Monitoring and managing diaries, phone calls, post, couriers and travel arrangements
• Supporting Operations Manager to prepare relevant documents, presentations and submissions by assuring all the supporting documents are updated in Indesign.
• Supporting Operations Manager in the daily operation of the office premises including responsibility for all office equipment and maintenance contracts
• General office support duties such as photocopying, binding, arranging meetings and preparing for, and servicing in-house meetings
• Screening calls
• Filing, monitoring reception, screening telephone calls, keeping kitchen area tidy and stocked, setting up meeting rooms, planning and organising social events
• Any other ad hoc administrative tasks as required

To be successful in this role you will need to have proven experience working in a similar role.

Please contact Amy Welch, Creative Support Specialist