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Multidisciplinary Design Consultation Firm seeks Proactive and Industry-Savvy Executive Assistant

Employer
Place Careers
Location
London (Central), London (Greater)
Salary
£50,000 - £70,000 p.a.
Closing date
23 Oct 2019

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Job Details

An exciting opportunity for an experienced Executive Assistant, with at least 10-12 years’ experience in a similar role, to join inter-disciplinary design consultancy. This is a hugely significant role within a fast-paced, innovative and creative environment; as Executive Assistant you will be supporting the Managing Director with various duties to ensure smooth running of day-to-day activities of the practice.

The successful candidate will possess excellent organisation skills and hold a proactive and unflappable demeanour when working under pressure. Superb communication and interpersonal skills are essential, and you will liaise with various stakeholders simultaneously, balancing multiple projects and communication streams. The EA will be operating at all levels of the practice, regularly working with Directors, Associates and Department Heads in Marketing, HR, Recruitment, Legal and Finance.

Responsibilities will include:

  • Complex Diary and Calendar Management
  • Monitoring inboxes reviewing and responding to e-mails
  • Reconciling expenses
  • Setting agendas
  • Attending meeting and recording detailed meeting minutes
  • Anticipate, prepare and follow up on any information or materials required for meetings and presentations using Adobe InDesign
  • Oversee Practice Coordinator activities for the wider office
  • Ensuring the work space is running is smoothly in full compliance with group policies (liaising with other Department Heads)
  • Facilities Coordination
  • Purchasing duties
  • Invoicing
  • Assisting with bid submissions
  • General ad-hoc administrative tasks

A fantastic opportunity to join a forward-thinking, sustainability-minded company at an exciting phase of growth and development. If this sounds like a perfect opportunity for you, then we would love to hear from you.

Apply now to avoid disappointment!

We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

Company

Based in the thriving design hub of Clerkenwell, we have a knowledgeable team who have all trained and worked within the architecture and design industry. 

Place works with practices of all sizes and our clients have included Allford Hall Monaghan & Morris, Grimshaw, Aedas, Hawkins/Brown, John McAslan and Partners, ORMS, Hopkins Architects, Patel Taylor and Stanton Williams.

Company info
Telephone
020 7253 2404
Location
300 St John Street
Clerkenwell
London
London
EC1V 4PA
GB

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