EA/Practice Coordinator

A leading architecture practice is seeking a confident and experienced EA to support the MD. As the firm is in a period of rapid growth, the role involves practice coordination duties. Someone who is comfortable managing a varied workload who is highly organised, resourceful and professional with the ability to work within a fast-paced and busy environment will be best-suited. EA experience, ideally within the built environment industry and a passion or interest in design and architecture would be desirable qualities.

Key Responsibilities

• Coordinate MD's calendar and organise meetings, conference calls, catering, travel and accommodation.
• Manage the workload of and activities for the MD.
• Work closely with the MD to prepare for board meetings.
• Manage email correspondence received and generated by the MD.
• Coordinate cross-border internal and external meetings and teleconferences including liaising with clients and key business stakeholders.
• Scope and assemble presentations for key client meetings and pitches.
• Draft correspondence, letters, agendas and meeting minutes.
• Reconcile expenses relating to all directors’ purchases and expenses.
• Ensure the office is smoothly managed on a daily basis.
• Report facilities problems to the appropriate staff.
• Undertake purchasing on the company’s accounts.
• Manage relationships with the wider company teams.
• Assist senior staff with business development activities and submissions.
• Update and coordinate the office-wide project resource planning chart and annual leave calendar.

Skills and Experience

• Demonstrable EA experience in a similar environment.
• Previous experience in practice/studio coordination role desirable.
• Proficient in MS Office and InDesign; Sharepoint desirable.
• Excellent standard of written and spoken English.
• Strong planning, time management and organisational skills.
• Ability to make executive decisions, use own initiative and problem solve.
• Calm and efficient when working under pressure.
• Excellent interpersonal skills and effective and direct communication skills.

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