AJ100 Architecture Studio requires Process-driven Administrative Assistant for Team Support

A leading light in the British Architecture industry is searching for an outstanding administrative multi-tasker to support multiple teams. Renowned for their exceptional employee welfare approach, this is a brand-new position within their celebrated team and requires a confident individual to take ownership of the varied remit.

The Administrative Assistant will provide essential assistance to both the studio’s busy HR team and their COO. Able to take a versatile approach whilst maintaining a sharp attention to detail, this role will cover the full remit of HR administration as well as supporting the Chief Operations Officer in delivering a range of projects and initiatives.

Responsibilities will include:

• Setting up new starters on internal systems
• Distributing packs, offer letters and employment contracts
• Processing all administration relating to employee benefits packages
• Coordinating Part I Professional Experience and Development Records enrolment
• Organising the appraisals process
• Recording CPD seminar attendance
• Implementing administration relating to employment references
• Coordinating practice-wide projects, including IT assessments, improvements to various systems and R&D Tax Credit claims
• Using internal systems to produce reports to inform key Resourcing and Business Development and project processes
• Diary management for the COO 

To be considered, you must demonstrate an enthusiasm for working in an Architecture practice. Prior experience within a similar environment is highly advantageous. Above all, you will be adept at communicating at all levels of the practice (including senior stakeholders), possess a strong sense of discretion and take a rigorous, thorough approach to processing vital information.

If this sounds like your ideal next career step, apply with your CV today.

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