Rare Opportunity for Part-time Finance Assistant to join Architectural Consultants

A Specialist Architectural Consultancy is searching for a process-led Finance Assistant to join their friendly support team. This is a part-time position for 2 days a week, with the flexibility to take on more hours on an ad-hoc basis (to support the uninterrupted running of the company). Assisting across the wider Consultancy, you will have a sharp attention to detail as well as an interactive, adaptable approach able to fulfil a range of essential tasks. This is a unique opportunity to join a creative team of pioneers in Construction Technology and make your contribution to their developing operations.

Fulfilling a vital role within their welcoming Administration team, you will be working alongside a Finance Administrator and reporting to their supportive Practice Manager. Predominantly focused on Accounts, Credit Control and Data Entry, the part-time Finance Assistant will provide broader support to the Receptionist and Studio Coordinator as and when required. This will include front-of-house cover, switchboard management, ordering office supplies and archiving documents.

Essential finance tasks will include:

• Preparing draft statements, issuing to senior management for approval and sending to clients within set timelines
• Updating the forecast spreadsheet
• Adding budget information to active projects
• Maintaining multiple spreadsheets and systems with new job information on a weekly basis
• Preparing fee files and following up with Project Leads for new fee information on a weekly basis
• Creating file remittance advices
• Overseeing petty cash vouchers on a monthly basis
• Completing a comprehensive invoice tracker spreadsheet with project invoices on a monthly basis for WIP submission at year end
• Thoroughly compiling WIP for external Accountants upon year end
• Approving timesheets (and any overtime) and Partners’ expenses
• Generating invoices
• General data entry relating to project and company information

It is critical that the successful candidate has a proactive nature and is a committed self-starter, able to initiate tasks, identify and rectify any possible errors and confidently approach team members for any necessary information needed to complete finance responsibilities. Whilst full training will be provided in all systems and packages, the successful candidate will need to demonstrate excellent communication skills to successfully navigate the stakeholder interaction that will be required.

If you are an outgoing and methodical part-time Finance Assistant, we would like to hear from you.

Apply now! 

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