Finance Assistant for an award winning architectural practice

White Space
London (Central), London (Greater)
Up to £30,000 per annum
07 Oct 2019
02 Dec 2019
Job Function
Administration, Architect
Job position
Advisor, Assistant, Manager
Contract Type
Full Time

A vibrant architectural practice in the heart of the West End is looking for a Finance Assistant to join their growing team.  This practice is a global leader within their specialist sector.

The successful candidate will come from a similar industry, you will be responsible for the overall management accounts and work closely with the senior management and external accountants.


Accounts Receivable

  • Raise all client invoices using Access Dimensions
  • Occasional use of Word for editing sales invoices for overseas clients
  • Type letters or emails to accompany invoices and obtain authorisation
  • Scan and file all related correspondence
  • Allocate all receipts in Access Dimensions
  • Monthly reconciliation of the sales daybook and sales ledger control account


  • Maintain fee forecasts using information from the senior management team
  • File all related correspondence
  • Client league tables
  • Market sector analysis


  • Post all authorised weekly timesheets into Dimensions
  • Set up new staff members in Focal Point with cost rates
  • Monitor timesheets and chase for late ones
  • Deal with all timesheet queries including training new staff
  • Issue weekly timesheet reports to senior management team

Job Costing

  • Set up new projects in Dimensions
  • Create additional cost centres in projects as requested
  • Extract reports for time charge invoicing
  • Confirm contract revenue on projects and file all related correspondence
  • Quarterly WIP reports for all projects

Working closely with the senior management you will be required to produce accurate and timely reports whilst also demonstrating a proactive and forward-thinking attitude to your role and responsibilities. Candidates that have worked in a design environment would be an advantage but not essential, ideally with a minimum of three years’ experience.

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