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Design Administration Assistant

White Space
London (South), London (Greater)
£25,000 - 28,000
Closing date
1 Feb 2023

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Job position
Contract Type
Full Time
Job Function

Job Details

This collaborative and specialist Interiors Studio is seeking to bolster its ranks with a personable and enthusiastic administrative support professional. The well-established studio possesses a broad portfolio of recognisable clients within hospitality and leisure sectors, producing exquisitely detailed and beautifully finished spaces, each with their own unique style.

As this is a small practice, you will be an essential figure within the working unit facilitating the smooth daily operation of the studio in a full time office based position.

This Design Administration Assistant role is perfect for someone who has administration experience within a creative sector and is looking to make the next step up into a more rounded role.

The ideal candidate will be personable with a proactive approach and have a desire to take initiative in all aspects for the role in order to keep the studio organised and efficient. Personality is key in this role and enthusiasm, curiosity, eagerness to learn combined with a collaborative approach are vital attributes.

This position will see you working closely with all staff and as an overview, responsibilities will include:

  • General administrative support – inbox management, front of house duties and general studio organisation
  • Monitoring and ordering of stationary, office and kitchen supplies
  • Management of all necessary company insurances
  • Diary management and organisation of travel arrangements
  • Assisting designers in production of a range of project documentation material, including FF&E schedules and cost spreadsheets
  • Assisting in issuing and distributing documentation for design and management teams
  • Assisting with project administration duties - compiling and updating project files, printing drawings for meetings and presentations
  • Monitoring and reporting of staff annual leave, sick leave and other absences
  • Monitoring and managing staff time sheets and producing monthly time sheet analysis
  • Supporting Management team with organisation of team events, socials and CPD seminars

Essential skills and experience for this role include:

  • Previous administrative support within a Creative/Design studio
  • An interest in Interior Design and Architecture
  • Proficiency in MS Office and Mac OS
  • Strong written and verbal communication skills
  • A keen eye for detail with a methodical and proactive approach to tasks

So, if you’re looking to get 2023 off to a flying start in a new role and think this close-knit collaborative studio sounds like the perfect fit for you, then please apply today!


We are a bunch of straightforward, knowledgable and empathetic individuals who are passionate about architecture and the people who occupy this space.  Ultimately we see our job as to listen, to care, to connect and to challenge.  We are not backward in coming forward and aim to work closely with all of our clients and candidates to achieve the best outcomes possible.  Our mantra is to find the right solution for every role that we work on and for every person that we represent.


White Space is a connected, results focused and creative recruitment consultancy that cares.  With decades of specialist architecture and design recruitment experience between us we are fully plugged-in to our markets.  We know who to talk to and how to get there.  We recruit for some of the biggest names in architecture and a lot more besides.  Whether your dream is to work for a big name practice or a small up and coming outfit (or anything in between), or if you are a client needing to gain access to untapped talent, then we can help you achieve it.


To us it is not so much about sales, more about having a great relationship with you that leads to the perfect solution that you deserve.  Give us a try, the process will be fun and you won't be disappointed.


Company info
020 3897 7700
WeWork Old Street
145 City Road

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