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Vehicle Admin Advisor

Up to £14.0 per hour + 27K
Closing date
25 Apr 2024

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Job position
Contract Type
Temporary / Contract
Full Time
Job Function

Job Details

Your new company
Hays is delighted to be working with our global client, one of the world's most successful premium manufacturers of cars, motorcycles and provider of premium services. Our client demonstrates a commitment to innovation, sustainability and product responsibility all the way from development to production. Their aim is to play a dynamic and innovative role in shaping the face of mobility. Our clients highly value each and every person; their passion, commitment, uniqueness, and contribution to shaping the future success of their business.Hays are recruiting for an exciting opportunity for a Vehicle Admin Advisor to join our client on an ongoing long-term temporary assignment.

Location: Farnborough, UK. (Candidates should be based within a reasonable commute)

Assignment type: Till end of the year (possible 12 months rolling contract extension where you will be engaged via Hays)

Working environment: Hybrid working: 2 days in the office - 3 days at home is an option after training (1-3 months) based on a blended approach.

Hours per week: 37.5

Pay rate:£14 P/H

Your new role
The role holder will be responsible for the new vehicle order process from receipt of customer order through to the vehicle being delivered. The role requires the ability to work effectively in a high-pressure environment whilst managing your own workload to achieve results.Your responsibilities will be to:

  • Manage accurate and timely placement and progression of all new vehicle orders at the best price and availability whilst ensuring Alphabet procedures and service levels are adhered to in-line with the overall sourcing strategy, compliance and regulatory requirements.
  • Collate and store all relevant and required data for each customer and their orders to support the wider business with in-life activities.
  • Provide accurate and competitive pricing and availability information and resolve any pricing queries in a timely manner.
  • Analyse and manage the live order bank for respective manufacturers and orders, ensuring customers are kept fully up to date with any changes.
  • Ensure all orders are processed accurately and timely, allowing internal processes to be actioned (i.e. billing).
  • Ensure customers are kept up to date with the progress of their orders, including order confirmations and updates. This includes proactively chasing suppliers.
  • Administer and manage all return car tasks, ensuring that all vehicles are returned to the respective owners in accordance with agreed SLAs and no unnecessary costs are incurred by any party.
  • Action and manage all order issues and queries and ensure a timely resolution, including the management of all requote, cancel & reloads and adhoc requirements.
  • Manage the customer test drive process by liaising with the supplier network and internal sales team to ensure customer requirements and fulfilled.

What you'll need to succeed

  • Previous experience in the Automotive or Financial Services industry is desirable
  • Computer-literate with good understanding of all Microsoft Office packages
  • Good level of numerical understanding and accuracy
  • Strong communication skills, both verbal and written
  • Strong customer service and relationship building skills
  • Ability to work under pressure and manage own workload to achieve results.

What you'll get in return

  • Pension
  • On-site canteen
  • Free parking
  • 35 Days Holiday

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Talent Solutions is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at


About Hays

At Hays, we know that finding the right role at the right time takes careful consideration. As lifelong career partners we’re with our candidates each step of the way.

Whether you’re seeking a job for right now, a career change, or to move up the career ladder, we have the expertise, the up-to-date knowledge, connections and training to help you get where you want to go.

Providing an unmatched wealth of jobs across industries and professions, using our insights and market leading salary checker, employer relationships, pathways and support, we bring roles that challenge and excite you.

And it doesn’t end there. Our expert consultants are here to help get you more than your next job – offering training and upskilling via our free-to-use My Learning platform.

Company info

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Is your commute to Farnborough within 45 minutes? required
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