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Office Operations & Client Facilities Manager

London (Central)
£30,000 - £35,000
Closing date
23 Aug 2024

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Job position
Contract Type
Full Time
Job Function

Job Details

Are you an experienced and versatile professional to oversee the daily operations, administrative functions, and facilities management of a luxury retail architectural practice? 

We'd love to hear from you!

This London-based studio are underdoing a major growth and they're seeking an experienced, charismatic, and knowledgeable Office Operations & Client Facilities Manager to join the team. 

  • An annual salary of £30,000 - £35,000 depending on experience
  • A superb location in Central London
  • 28 days of annual leave
  • Company pension
  • The opportunity to learn, grow, and implement your own ideas

Key Responsibilities:
Office Management:
· Manage and coordinate office administrative tasks, including correspondence, supply ordering, and record-keeping.
· Office diary Management
· Document Control
· Recruitment onboarding (Introducing the company’s systems).
· Manage and maintain practice-related documentation, such as contracts, licenses, and insurance records.
· Support the implementation and maintenance of practice management processes and systems.
Facilities Management (Office & Client Sites):
· Oversee the maintenance, repair, and upkeep of the office facilities, including coordinating with external service providers.
· Manage the maintenance requirements of client retail sites/stores designed and project managed by the firm (RIBA Stages 6 & 7).
· Coordinate with clients and service providers to ensure proper maintenance and upkeep of client facilities. (Reactive maintenance)
· Develop and implement maintenance plans, schedules, and procedures for client sites. (Planned Maintenance).
· Conduct regular inspections and assessments of client facilities to identify maintenance needs.
Qualifications and Requirements:
· Bachelor's degree in Business Administration, Office Management, Facilities Management, or a related field.

· Minimum of 3-5 years of experience in office management, facilities management, or a relevant role.

· Strong organizational and multitasking abilities, with excellent attention to detail.
· Proficient in Microsoft Office Suite and familiarity with office management software.
· Excellent communication and interpersonal skills, with the ability to interact with various stakeholders.
· Problem-solving skills and the ability to work independently and as part of a team.
· Knowledge of building codes, health and safety regulations, and best practices in facilities management.

· Experience in managing maintenance operations for commercial or retail facilities (preferred).


FRAME works with people and businesses who design, engineer, build, manage and maintain Building & Infrastructure. Previously operating under the Faststream brand and is still owned and operated by the Faststream Group and its employees, we've been working within these sectors for over 16 years and in that time have made thousands of successful placements. If you're looking to hire people, or looking for a new job within any of these markets then we can almost  certainly help you out.

Company info
02382 025300

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